AVON — The Town of Avon’s project of scanning all of their records quickly turned into a fiasco, when a bombshell was dropped on the processing results from Biels, who signed the contract to digitize the approximately 171,000 documents.
Biels agreed to scan the documents and has apparently fulfilled the initial agreement. The Town then sent a mutually agreed upon additional 20 boxes to be scanned so that the Town would use more of the available grant money. However since Biels recently received the documents they have changed their minds and cancelled the scanning of the additional documents. During Thursday’s Avon Town Board meeting Jennifer Sergeant, Town Code Enforcement Clerk, informed the Board that Biels failed to place a color dot mark on every page they had scanned and had not marked a single page to confirm it’s digitization.
“One thing Biels said they were going to do is put a dot on every file that was scanned so we could differentiate what was scanned and what was not. There are no dots on the stuff,” said Sergeant. “I have no way of telling whether or not things were scanned.”
Seargent then stated that Town Clerk Knight has yet to verify multiple boxes were properly scanned and that her department needs them returned.
Knight responded that due to a scanner being broken she is unable to scan the documents and she prefers to scan them herself instead of sending them back to Biels.
“If we paid Biels to scan the documents then they should be scanning them,” said Councilman Jim Blye.
The Town must now sort out how to get the 20 boxes of documents back from Biels and to another potential business in Syracuse by the grant deadline so that the Town will utilize the full amount of the $57,000 grant.
Representatives from Biels have yet to return a request for comment.